Lab inventory management software that orders before you run out

ClinikPe tracks every reagent, control, calibrator and consumable by lot number and expiry, tells you when stock reaches its reorder point, and lists what expires next so it gets used first. Purchases, suppliers and prices sit in the same place, for every branch.

Stock by item, lot and branch, with first-expiry-first-out suggestions
Reorder alerts based on how fast you actually use each item
Lot records ready for NABL, without a separate logbook

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Part of the ClinikPe Growth plan. Automatic test-wise deduction is now in early access.

When should you reorder this reagent?

Pick one item, such as glucose or CBC diluent.

Tests left in stock

Tests used per dayInclude QC and repeats

Supplier lead time (days)

Safety buffer (days)For delays and busy days

Days of stock left

Reorder point

Order by

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Reorder point = daily use × (lead time + safety buffer). ClinikPe works this out per item from your real usage.

Key facts about ClinikPe lab inventory

Tracks: reagents, controls, calibrators and consumables, by quantity, lot number and expiry.
Alerts: low stock at your reorder level, and items approaching expiry.
Purchasing: supplier, price and delivery records for every receipt.
Branches: one view of stock across branches and collection centres.
Plan: included in ClinikPe Growth (₹59,999 a year, introductory, excluding GST).
Coming: automatic test-wise reagent consumption, in early access.

What ClinikPe inventory does every day

Reagents are one of a lab's largest running costs, and they expire. The point of inventory software is to stop the two expensive surprises: a kit running out mid-shift, and a kit expiring at the back of the fridge.

Stock by item, lot and branch

Every receipt is recorded with lot number, quantity, expiry and price, so you know exactly what's on each shelf.

Expiry list and FEFO

Items expiring soon are listed first, with the oldest lot suggested for use.

Reorder alerts

Set a reorder level for each item and get alerted when stock falls below it.

Purchases and suppliers

Purchase records by supplier and price, so you can compare vendors and see what you spend.

All branches in one view

See which branch has spare stock before you order more. See multi-branch and franchise management.

Audit-ready records

Dated lot records support NABL assessments. See NABL lab software.

Six inventory habits of well-run labs

These work with any system. ClinikPe makes the first four automatic.

More detail in our reagent expiry management guide.

Set a reorder point for every item

Daily use multiplied by supplier lead time plus a safety buffer. Revisit it when volume changes, before the monsoon season rush, and when a supplier gets slower.

Use the earliest expiry first

First-expiry-first-out (FEFO) beats first-in-first-out for reagents. Keep newer lots behind older ones and label the open date on every bottle.

Watch open-vial stability, not just expiry

Once opened, many reagents last only weeks on board. For low-volume tests, buy smaller packs even if the per-test price is higher.

Log the cold chain

Record fridge temperatures (usually 2–8 °C) at least daily and act on excursions. A failed fridge can ruin a month's stock overnight.

Check new lots before use

Run controls on each new lot or shipment and record the result before patient samples. ISO 15189 calls this acceptance testing.

Count the expensive 20% weekly

A small number of items, usually immunoassay and HbA1c kits, make up most of your reagent spend. Count them often; count cheap consumables monthly.

Stock register vs ClinikPe inventory

	Register or Excel	ClinikPe inventory
Lot and expiry	Often not written down	Recorded for every receipt
Low-stock warning	When it has already run out	At your reorder level
Expiring stock	Found during a clean-out	Listed before it expires
Several branches	Separate registers	One combined view
Purchase history	Invoices in a file	Searchable by item and supplier
NABL evidence	Handwritten logbook	Dated, searchable lot records
Usage per test	Not possible	Automatic, in early access

Next: stock that moves with every test

Today, ClinikPe inventory tracks what you receive, issue and have left. With automatic reagent consumption, now in early access, every result also deducts its reagent from the open lot, including QC runs and repeats, and shows your real cost per test.

See reagent auto-consumption

See your reagents in ClinikPe

Send us your top 20 reagents and suppliers. We'll set them up for the demo so you see your own stock, expiry list and reorder alerts.

Questions about lab inventory

What is lab inventory management software?

Lab inventory management software tracks a laboratory's reagents, controls, calibrators and consumables by quantity, lot number and expiry, alerts staff before stock runs low or expires, and keeps purchase records. ClinikPe includes it in the Growth plan.

How do I calculate a reorder point for lab reagents?

Reorder point = average daily use × (supplier lead time in days + safety buffer in days). For a reagent used 45 tests a day with a 4-day lead time and a 3-day buffer, reorder when 315 tests are left.

What is FEFO in a laboratory?

FEFO means first-expiry-first-out: use the lot that expires soonest first, regardless of when it arrived. It reduces reagents expiring on the shelf.

Does ClinikPe track lot numbers and expiry dates?

Yes. Every receipt is recorded with its lot number and expiry. ClinikPe suggests the earliest-expiring lot first and lists items approaching expiry.

Does ClinikPe deduct reagents automatically when tests run?

Automatic test-wise reagent consumption is in early access as of October 2026. Stock, lot, expiry, reorder and purchase tracking are available now.

Can I see stock across branches?

Yes. Multi-branch labs and collection networks see stock across locations in one place, so they can check other branches before ordering more.

Which ClinikPe plan includes inventory?

Inventory management is part of the ClinikPe Growth plan, ₹59,999 a year (introductory, excluding GST), which also includes multi-branch, franchise tools, the phlebotomist app and hybrid offline mode.

About this page

Written by the ClinikPe product team in Kolkata. Last updated 6 October 2026.