Now in early access
Automatic reagent consumption tracking for pathology labs
ClinikPe deducts reagent from stock every time a result is produced, including repeats, QC runs and calibrations. You always know how many tests are left in each kit, which lot expires next, and what each test really costs you.
- No more stock registers or month-end counting
- A WhatsApp alert days before a kit runs out, not after
- Lot and expiry records ready for your NABL assessment
Free test-to-reagent mapping session with our team. Joining the waitlist costs nothing.
Where does one reagent kit actually go?
Each square is 1% of the kit. Move the sliders to match your lab.
- Patient results0
- QC controls0
- Calibrations0
- Repeats0
- Dead volume0
- Expired before use0
Real reagent cost per reported test
₹0
Assumes 3% dead volume, 4 calibrations a month and 26 working days. Your kit insert and analyzer may differ.
Key facts about ClinikPe reagent auto-consumption
- What it does: deducts reagent from the open kit lot each time a patient result, repeat, QC run or calibration is recorded.
- Status: in early access from October 2026. Waitlist labs are onboarded first.
- Triggers: results received from interfaced analyzers, or entered manually by technicians.
- Records kept: reagent, manufacturer, lot number, expiry, date received, date opened and consumption by type.
- Alerts: days of stock left, reorder level reached and lots nearing expiry, on the dashboard and WhatsApp.
- Builds on: ClinikPe lab inventory (available now) and analyzer integration.
Your stock register is wrong because it only counts billed tests
Most labs update reagent stock when a kit is opened or finished. Between those two moments, five things use up reagent without ever appearing on a bill. That's why the register says 120 glucose tests are left when the analyzer is already asking for a new bottle, and why the cost per test you price from is lower than the real one.
QC controls
Two levels of control a day on a busy analyzer is about 50 tests a month per parameter. None of them are billed, and most registers never record them.
ClinikPe: Logged as QC consumption against the lot, separate from patient tests.
Calibrations
Each calibration uses several tests' worth of reagent, more after a lot change or service visit.
ClinikPe: Logged per calibration event, so a lot change shows its true cost.
Repeats and reruns
Delta-check failures, haemolysed samples and doctor-requested reruns typically add 2–5% on top of billed volume.
ClinikPe: Each rerun is counted against the kit, and the repeat rate is shown by test.
Dead volume and priming
Every bottle leaves reagent in the dead volume of the cartridge or bottle, and analyzers prime lines at start-up.
ClinikPe: A dead-volume allowance per reagent, set during mapping.
Expiry after opening
For low-volume tests, an opened kit often reaches its on-board stability limit before it is used up. The rest goes in the bin.
ClinikPe: Open dates are recorded and you're warned while there is still time to use the kit.
How test-wise reagent deduction works
Set it up once. After that, stock moves with every result your lab produces, and your technicians don't change how they work.
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Map each test to its reagents
Once, with our team. A lipid profile links to cholesterol, triglyceride and HDL reagents; a CBC links to diluent, lyse and cleaner by volume. We set a dead-volume allowance for each reagent.
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Receive kits with lot, expiry and price
Each delivery is entered with supplier, lot number, expiry, quantity and price. The earliest-expiring lot is suggested for use first.
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Run tests as usual
When a result arrives from an interfaced analyzer, or a technician enters it, ClinikPe deducts the mapped quantity from the open lot. Reruns, QC and calibrations are recorded as their own consumption types.
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Act on alerts
ClinikPe works out days of stock left from your average daily volume and warns you at your reorder level, and before an open kit passes its on-board stability.
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Review cost and wastage monthly
Expected use (billed tests) is compared with actual use (all runs) for every reagent and lot. Gaps point to excess repeats, spillage or tests that were run but not billed.
| Test | Reagent | Per test |
|---|---|---|
| Lipid profile | Cholesterol, TG, HDL kits | 1 test each |
| Glucose (F/PP) | GOD-POD 500-test kit | 1 test |
| CBC | Diluent, lyse, cleaner | mL per run |
| HbA1c | HbA1c cartridge kit | 1 test |
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Glucose GOD-POD, lot G2409312 of 500 left
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Creatinine, lot C118741 of 200 left
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CBC diluent, lot D0631opened 19 days ago
Creatinine: about 2 days of stock left
Average use 19 tests a day. Reorder level was 60 tests. Sent on WhatsApp to the purchase manager at 9:05.
CBC diluent D0631 reaches 28-day stability on 15 Oct
At current use, 40% of the bottle will be left. Consider moving it to the morning batch.
| Test | On paper | Actual | Difference |
|---|---|---|---|
| Glucose | ₹3.60 | ₹4.16 | +16% |
| Creatinine | ₹9.00 | ₹10.70 | +19% |
| HbA1c | ₹145 | ₹152 | +5% |
How to calculate reagent cost per test
Reagent cost per test = kit price ÷ patient results the kit actually produced. Use the results you reported, not the number printed on the box.
The gap matters most when you set prices, offer package discounts or pay referral commission. A 16% higher reagent cost on high-volume tests can wipe out the margin you thought a health package had.
Want the full cost, including salaries, rent and equipment? Use the cost per test guide for diagnostic labs.
| Kit price | ₹1,800 |
|---|---|
| Tests printed on the box | 500 |
| QC controls (2 a day for 26 days) | −52 |
| Repeats and reruns (about 3%) | −15 |
| Patient results reported | 433 |
| Cost per test on paper (1,800 ÷ 500) | ₹3.60 |
| Real cost per test (1,800 ÷ 433) | ₹4.16 |
Illustrative figures. Dead volume and calibrations, left out here for simplicity, push the real cost higher still.
What NABL assessors look for in reagent records
NABL accredits medical labs against ISO 15189:2022. Its clause on reagents and consumables (6.6) asks labs to control how reagents are received, stored, accepted and used, and to keep records for each lot.
ClinikPe records these details per lot as stock is received and used, so they are ready to show during an assessment instead of being reconstructed from logbooks. See NABL lab software for the wider picture.
| Reception and storage | Record receipt and store as the manufacturer specifies. |
|---|---|
| Acceptance testing | Verify each new lot or shipment before use, where it could affect results. |
| Inventory management | Keep stock under control and separate unchecked or unacceptable items. |
| Records | Keep identity, manufacturer, lot, date received, expiry, date put into use and acceptance status. |
Summary for orientation only. Refer to the standard and NABL's current documents for exact requirements. ClinikPe supports record-keeping; it does not grant accreditation.
Stock register vs basic inventory vs automatic consumption
Three ways labs track reagents today, compared on the things that cost money.
| What you need | Register or Excel | Basic inventory module | ClinikPe auto-consumption |
|---|---|---|---|
| When stock updates | When someone remembers | When a kit is issued | After every result |
| QC, calibration and repeats | Rarely counted | Not counted | Counted separately |
| Lot and expiry | Written on paper | Per purchase | Per lot, first-expiry-first-out |
| Low-stock warning | When it has run out | Fixed minimum quantity | Days of stock left, on WhatsApp |
| Cost per test | Box-price guess | Not available | Actual, by test and lot |
| Leakage and wastage | Invisible | Invisible | Expected vs actual variance |
| Audit records | Logbook | Partial | Dated, searchable, per lot |
Who should join early access
- Labs running 50 or more tests a day, where a stock-out stops work and expiry losses add up every month.
- Labs preparing for NABL, who need lot-level reagent records without a separate logbook.
- Multi-branch labs and franchises, who want one view of stock across sites before ordering more. See multi-branch and franchise management.
- Labs with interfaced analyzers, where results already arrive automatically and consumption can follow.
What happens after you join
- Within a working dayWe confirm on WhatsApp and book your mapping session.
- Mapping session, about an hourWe map your top 20 tests to their reagents with your senior technician.
- First two weeksAuto-consumption runs alongside your current register so you can compare counts.
- After a monthYour first expected-vs-actual report shows where reagent is going.
Reserve early access for your lab
Tell us about your lab. We'll book a free mapping session and onboard you as soon as your slot opens.
- Free test-to-reagent mapping with our team
- No payment to join the waitlist
- Use ClinikPe inventory today while you wait
Questions lab owners ask about reagent tracking
What is automatic reagent consumption tracking?
How does test-wise reagent deduction work?
Why does a 500-test kit give fewer than 500 patient
reports?
How do I calculate the real reagent cost per test?
Does this help with NABL accreditation?
Do I need analyzer interfacing to use it?
Is automatic reagent consumption available now?
What will it cost?
About this page
Written by the ClinikPe product team in Kolkata, who build lab software used by diagnostic labs across India. Last updated . Figures in examples are illustrative; your kit inserts and analyzer settings take priority.